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Documentation

Accounting

Manage your double-entry bookkeeping according to Swiss SME standards.

Overview

Accounting in Slonge Billing is based on the Swiss SME chart of accounts and offers:

  • Chart of Accounts: Pre-built templates or custom accounts
  • Journal: Double-entry bookkeeping with debit/credit
  • VAT Support: Swiss value-added tax rates
  • AI Booking Assistant: Automatic booking suggestions
  • Reports: Balance sheet and income statement

Permissions

RoleView AccountingManage Accounting
Employee❌❌
Accountant✅✅
Administrator✅✅

Chart of Accounts

Chart of Accounts Templates

During setup, you can choose a template:

TemplateDescriptionAccount Count
MinimalFor micro-businesses~20 accounts
Standard SMEComplete Swiss SME framework~60 accounts
IT & ConsultingOptimized for service providers~40 accounts
FreelancerFor self-employed~25 accounts

Setting Up Chart of Accounts

  1. Go to Accounting > Accounts
  2. Click on Set Up Chart of Accounts
  3. Select a template
  4. Customize as needed

Account Numbers (Swiss Standard)

RangeMeaning
1xxxAssets
2xxxLiabilities
28xx-29xxEquity
3xxx-5xxxRevenue
6xxx-8xxxExpenses

Creating an Account

  1. Go to Accounting > Accounts
  2. Click on New Account
  3. Fill in:
FieldDescriptionExample
Number4-digit account number1020
NameAccount designationBank
TypeASSET, LIABILITY, EQUITY, REVENUE, EXPENSEASSET
VAT-relevantDoes this account relate to VAT?Yes/No

Journal Entries

Creating a Booking

  1. Go to Accounting > Journal
  2. Click on New Entry
  3. Fill in:
FieldDescription
DateBooking date
Document NumberAutomatic or manual
ReferenceExternal reference (e.g., invoice number)
MemoDescription
  1. Add journal lines:
AccountDebitCreditVAT
1020 Bank1000--
3400 Revenue-925.938.1%
2200 VAT-74.07-
  1. Verify: Debit = Credit
  2. Save

Booking Templates

Common bookings:

Expense by Bank:

AccountDebitCredit
6xxx ExpenseAmount-
1020 Bank-Amount

Invoice Created:

AccountDebitCredit
1100 DebtorsGross-
3xxx Revenue-Net
2200 VAT-VAT

Payment Received:

AccountDebitCredit
1020 BankAmount-
1100 Debtors-Amount

AI Booking Assistant

Automatic Suggestions

The AI assistant analyzes:

  • Expense description
  • Receipt text (OCR)
  • Previous bookings

And suggests matching accounts.

Usage

  1. Go to Accounting > Journal > Assistant
  2. Select unbooked expenses
  3. Review the suggestions
  4. Confirm or correct
  5. Book

Note: AI features available from Standard plan.

Swiss VAT

VAT Rates

CodeRateDescription
CH_NORM_8_18.1%Standard rate
CH_REDUCED_2_62.6%Reduced rate
CH_SPECIAL_3_83.8%Special rate (accommodation)
CH_EXEMPT0%Tax exempt
CH_NOT_SUBJECT0%Not subject to tax

VAT Calculation

For expenses, VAT is included in the gross amount:

Net = Gross / (1 + VAT rate)
VAT = Gross - Net

Example (8.1%):

  • Gross: CHF 108.10
  • Net: CHF 100.00
  • VAT: CHF 8.10

Input VAT

Input VAT on purchases is booked to account 1170 (Input VAT).

Closing

Month-End Close

  1. Review all bookings
  2. Create reports
  3. Lock the period (optional)

Year-End Close

  1. Create balance sheet and income statement
  2. Book the annual result
  3. Export for tax/auditor

Related Features

Frequently Asked Questions

What is double-entry bookkeeping?

Every booking has at least two lines: debit and credit must be equal. This ensures consistency.

Can I correct bookings?

Yes, as long as they're not locked. After closing, you should make reversing entries.

How do I export for my accountant?

Under Accounting > Export you can export data in Abacus or ASR format.

What does "VAT-relevant" mean?

Accounts where VAT-liable transactions or input tax are booked.

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